Section 51 Manual for Private Bodies

This manual has been prepared in terms of section 51 of the Promotion of Access to Information Act2 /2000

Section 51(1)a

Name of Business: ETC-Africa (Environment Tourism & Communities) CC

Registration number: CC 2008/171664/23

Head of the company: Duncan Pritchard

Owners / directors: Duncan Pritchard

Physical Address: 13 Saddleback Village, Meerensee 3901

Postal Address: PO Box 522 Richards Bay 3900

Telephone: 083 2255960

Facsimile:   0866943174

E-mail: contactus@etc-africa.com

Website: www.etc-africa.com

Section 51(1)b

Description of the section 10 Guide

A Guide has been complied in terms of Section 10 of PAIA by the Human Rights Commission. It contains information required by a person wishing to exercise any right, contemplated by PAIA. It is available in all of the official languages.

The Guide is available for inspection at the Human Rights Commission at 29 Princess of Wales Terrace, cnr York and St. Andrews Street, Parktown 2193 and on its website at www.sahrc.org.za.
Tel: (011) 877 3600
Fax: (011) 403 0625

Section 51(c)

The latest notice in terms of section 52(2) of the PAIA, if any, regarding the categories of record of the body which are available without a person having to request access in terms of this Act.

At this stage no notice(s) has (have) been published on the categories of records that are automatically available without a person having to request access in terms of PAIA

Section 51(1)d

Records available in terms of the following other legislation:

• Promotion of Access to Information Act No 2 of 2000
• Income Tax Act No 58 of 1962
• Closed Corporations Act 69 of 1984
• Electronic Communications Act 36 of 2005
• Basic Conditions of Employment Act No 75 of 1997
• Labour Relations Act No 66 of 1995
• Occupational Health and Safety Act No 85 of 1993
• Compensation of Occupational Injuries and Diseases Act No 13 of 1993
• Unemployment Insurance Act No 30 of 1966
• Promotion of Equality and Prevention of Unfair Discrimination Act 4 of 2000

Section 51(1)e

Subjects and categories of records held according to the legislation above:

Company records
Company name documents
Company registration documents
Founding statement or Memorandum of Incorporation
Details of accounting officer or auditors
Minutes of minutes
Licenses
Certification, professional qualifications and registration

Financial records
Banking records
Financial statements
Management reports
Company tax returns

Personnel records

Personnel policies.
Recruitment documents
Personnel records
Health and safety documentation

Operations records
Sales records
Purchasing records
Procedures
Plans
Asset register
Corporate social investment / charity / BEE work done

Marketing

Website
Marketing materials
Customer / client contact and purchase details
Marketing campaign history

Section 51(1)(f)

Fees in Respect of Requests for Information: Private Bodies

1. The fee for a copy of the manual as contemplated in regulation 9(2)(c) is R1,10 for every photocopy of an A4-size page or part thereof.

2. The fees for reproduction referred to in regulation 11(1) are as follows:
(a) For every photocopy of an A4-sized page or part thereof: R1,10
(b) For every printed copy of an A4-sized page or part thereof held on a computer or in electronic or machine-readable form: R0,75
(c) For a copy in a computer-readable form on:
(i) stiffy disc R7,50
(ii) compact disc R70,00
(d) (i) For a transcription of visual images, for an A4-size page or part thereof R40,00
(ii) For a copy of visual images R60,00
(e) (i) For a transcription of an audio record, for an A4-size page or part thereof R20,00
(ii) For a copy on an audio record R30,00

3. The request fee payable by a requester, other than a personal requester, referred to in regulation 11(2) is R50,00.

4. The access fees payable by a requester referred to in regulation 11(3) are as follows:
(1) (a) For every photocopy of an A4-size page or part thereof R1,10
(b) For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form R0,75
(c) For a copy in a computer-readable form on
(i) stiffy disc R7,50
(ii) compact disc R70,00
(d) (i) For a transcription of visual images, for an A4-sized page or part thereof R40,00
(ii) For a copy of visual images R60,00
(e) (i) For a transcription of an audio record, for an A4-size page or part thereof R20,00
(ii) For a copy of an audio record R30,00
(f) To search for and prepare the record for disclosure, R30,00 for each hour or part of an hour reasonably required for such search and preparation.
(2) For purposes of section 54(2) of the Act, the following applies:
(a) Six hours as the hours to be exceeded before a deposit is payable; and
(b) one third of the access fee is payable as a deposit by the requester.
(3) The actual postage is payable when a copy of a record must be posted to a requester.

Access to records

The requester must:

 provide sufficient particulars to enable ETC-Africa to identify the record(s) requested and to identify the requester;

indicate which form of access is required ;

specify a postal address or fax number of the requester in the Republic ;

identify the right that the requester is seeking to exercise or protect and provide an explanation of why the requested record is required for the exercise or protection of that right.

If in addition to a written reply, the requester wishes to be informed of the decision on the request in any other manner, the requester must state that manner and the necessary particulars to be informed in the other manner.

If the request is made on behalf of another person, proof must be submitted of the capacity in which the requester is making the request, to the reasonable satisfaction of ETC Africa

The form requesting information is available below